SPECIAL NOTICE

On several instances this spring we have had problems with Spring Break and Prom parties. These parties have been extremely disruptive to the peace and order of the Island. In one incident 4 properties were involved and 20+ young people were seen leaving a rental property the next morning. These parties have required that Security bring in extra personnel to control the situations. In some instances it has been necessary to call in the Beaufort County Sheriff Deputies to control underage drinking and drug use.

In the future, if such incidents require the presence of additional security personnel to insure the peace and order of the Island, the properties that are identified as being used for these functions will be directly billed for the cost of the additional security. At overtime rates plus FICA and other payroll taxes this will amount to approximately $18 per hour for each additional security person required.

HIOA Board of Directors

• All Trucks and Trailers with Debris or Un-bagged Trash MUST be covered

• No Cover = No Entry

• When on Harbor Island

• No Cover = Fine

• It is the Law in South Carolina

Thank you for your cooperation

Security Staff:

• Dan Spies, Supervisor
  Telephone: (843) 838-5257
  Fax: (843) 838 - 7636
  E-Mail: securityhioa@earthlink.net

Security Officers:
Antionette Bryan, Bryan Durrance, Robert Intrery, Tiffany Johnson, Charles Karmendy (Chuck), Angela Larue (Angie), Kathy Medlock, Prentice Moultrie, Jermaine Singleton

Please welcome officers Prentice Moultrie and Jermaine Singleton to Harbor Island and the Security Department. Prentice and Jermaine will be working predominantly on the 11:00 P.M. to 7:00 A.M. shift. Please stop by the gatehouse and introduce yourself.

October 2, 2007, Officer Antoinette Bryan, was admitted to MUSC where she was induced into labor; at approximately 5:00 P.M. Derrick Simmons Jr. joined us here in South Carolina. Derrick weighs in as a Light Heavy Weight at 8 lbs. 11oz. and sports a full head of hair. It has been reported that mother and child are doing great.

If you would like to send Antionette your best wishes please drop off a card at the HIOA office or HIOA office mail box or drop box and I will ensure that they are forwarded to our new mother. Antionette will not be back to Harbor Island until late November, so dropping a card would be the quickest way to send congratulations.

Security Gate:
(843) 838-4890 or (843) 838 -9985
Michael Brannen, Security Liaison

It is important that we all understand the role of the Security Division on Harbor Island. You deserve to know why we do certain things and why we cannot perform some other tasks or services.

Our primary responsibilities on the Island are:

1. To permit entrance only to those people who legitimately have a reason to be on the Island.

2. To provide regular patrolling of the Island, observe the premises and enforce HIOA Rules and relevant sections of the Covenants and County, State and Federal laws.

3. To inspect the HIOA common property and property of owners who request it on a regular basis.

4. To assist law enforcement, fire department, EMS or other emergency services by providing notification, escort and/or observation as requested.

5. To provide courteous and helpful information to everyone on the Island by listening to their questions and/or concerns, providing an answer if applicable or directing them to the appropriate person(s) or service that can assist them.

We cannot provide assistance that other businesses or services are responsible for performing, i.e. rental agencies, mail or delivery services, storage units, banks, safety deposit boxes, answering services, plumbers, electricians, locksmiths, etc. In addition to not being our role, performing tasks of this nature can present an enormous liability to the HIOA.

Please assist us by permitting the Security Officers to do their job. In some instances, you may be delayed a very short time in order to ensure the correct procedure is being followed, so we can provide the service that you deserve. Hopefully, any delay will be the exception.

If you have questions, comments or concerns about the Security Division, please contact me and I will do my best to assist you.

Sincerely,

Dan Spies
Security Supervisor

Effective January 2002, The HIOA no longer permits owners to have a permanent entry or guest list.

It has been used in the past, but it was discovered that it is very difficult to provide the type of security and protection that is required on the Island while trying to maintain such a list.

If you would like someone to be admitted to the Island, please do one of the following:

A) Call the Gatehouse (843) 838-4890 each time
B) Send a signed fax (843) 838-7636
C) Send a signed letter with the person visiting your residence, stating the inclusive dates your
    guest will be staying.

Security will honor your call, letter or fax, and make a copy of the guest's driver's license.

This may take an extra minute, but it will provide you with the security that you deserve on the Island.

Your cooperation in this matter is greatly appreciated.

In order to ensure that the Harbor Island Security Staff provides the required services to the homeowners and your clients, the following procedures must be strictly followed:

All rental agents or any party providing rental services to clients on Harbor Island must purchase an annual commercial decal for their vehicle and have it permanently applied, or purchase a daily pass to come onto the Island. This includes cleaning staff and repair personnel. Harbor Island Security Staff will not provide services that would normally be provided by a Rental Agent. Security will assist the client by providing the phone number to call in order to obtain assistance. Please provide the Security Chief with the phone numbers that you would like Security to provide to your clients. It is very important that you provide all the numbers that would need to be called and state the purpose for calling each number. It is also important that you place the numbers in the order you want them called. Security will not hold keys for anyone. It is not a normal security practice to hold keys and can lead to serious liability concerns for the HIOA and individual staff members.

Please contact
Dan Spies, Security Supervisor
at (843) 838-5257 with any questions you may have.
 

Your cooperation in this matter is greatly appreciated.

Please refer to the Board Minutes for all other Bridge related news.

A few weeks have passed since bridge construction has commenced, during this time I have maintained close communications with those individuals who have engineered, planned, and are in the process of constructing our new bridges; based on our recent communiqué the following trends have been noticed regarding bridge construction.

a. When the concrete barricades were placed on the temporary bridge structure visibility across the bridge was severely diminished. Due to this condition it has been recognized that a traffic control safety issue exists, and that a immediate solution was required. Based on a coordinated effort to identify and research options to increase safety on the temporary bridges a decision to install temporary traffic control lights at each end of the bridge was adopted; these lights have been installed and are working perfectly. The traffic lights that have been installed exhibit the same characteristics as the traffic lights that Harbor Island residents are familiar with when they commute to and around the City of Beaufort, please respect the fact that these lights have been installed here at Harbor Island for your safety as well as the safety of your friends and neighbors.

b. The traffic lights have been programmed to change from red to green at a pre- determined interval, the maximum delay that any motorist will experience regardless of their direction of traffic is two minutes and thirteen seconds as currently set.

This delay time was chosen based on the length of the bridge and the 5 MPH speed Limit.

Provided that motorists following the 5 MPH speed limit it has been calculated that It will take them approximately forty seconds to clear the bridge completely, this will allow five to six cars to proceed on their green light before receiving a yellow and then red light.

The traffic light has been programmed to know how long it takes for a vehicle to cross the bridge, once the red light flashes on there will be a forty second delay for the light on the other side of the bridge to turn green, this delay ensures that all the vehicles that are currently engaged in crossing the bridge clear the other side before oncoming traffic is allowed to proceed.

c. It is understandable, even predictable to expected some level of frustration from motorists when confronted with a perceived inconvenience such as a new traffic light, unfamiliar traffic light or even a traffic light that appears to be malfunctioning or out of adjustment. It is the intent of the HIOA that this information helps to reduce that level of frustration. Please understand that the security department has been tasked by the Board of Directors with the responsibilities of ensuring the safety of everyone who travels on Harbor Island roads and bridges, this responsibility is taken very seriously. The following citations can and will be issued to motorists who do not complying with the posted signs, traffic signal, and verbal instructions associated with highway regulations at Harbor Island and in specific the temporary bridge and bridge construction areas:

1. HIOA Rule Number 12, First and Subsequent Offenses “Violating the mandates of any posted sign on the island is prohibited” $50.00 per incident.

2. HIOA Rule Number 6, First and Subsequent Offenses “Driving in a careless or reckless manner, or while under the influence of alcohol or illegal drugs is prohibited”. $250.00 per incident

Any individuals who act irresponsibly and through there negligent behavior places another person at risk will face the strongest penalties that can be levied by the HIOA Board of Directors.

e. Most Harbor Island residents by now have noticed how narrow the temporary bridge is, and how congested and dangerous the bridge work site is. Based on the physical condition of the entire Job site and temporary bridge area it is requested by the Harbor Island Owners Association, that bridge traffic be limited to motorized vehicles, this does include golf carts, and that all pedestrian, and bicycle traffic be prohibited. This decision has been made to protect all Harbor Island residents, and to ensure the safety of all other individuals who use the bridges.

f. There will be signs posted at both sides of the bridge stating that this is a dangerous construction area and narrow bridge and that pedestrian and bicycle traffic is prohibited. Those individuals who choose to ignore the warnings, proceed at there own risk.

g. The bridge job site has many features that are designed to create a safe environment for workers and anyone who may find themselves near a construction job site. When approaching the Harbor Island Bridge construction job site you will see; yellow and black barrier tape, orange traffic cones, orange construction site barrier fence, and warning signs, these should not be ignored, The job site should be considered off limits during working hours, non working hours, twenty-four hours a day, seven days a week.

October 9, 2007 - The first bridge on Harbor Drive is being removed this week and the one lane temporary bridge is now the only means of access. A signal light has been installed at both ends of the bridge to ensure safe passage, please be patient as the lights are operated by a sensor and timer. Again, please remember that this is a construction site, do not try to access the area after work hours and obey all signs.

The water lines under the Harbor Drive Bridge will be moved Tuesday, October 2, 2007. This move necessitates a disruption of water service from 9:00 pm to 6:00 am Wednesday morning. Harbour Key and Ocean Marsh will not be affected.